I have to create a project plan for a Deferent branch for a Esso Supermarket. This involve import all necessary hardware likes computers for check out stations, mobile barcode readers for scanning the prices and relabeling them for any reduced price offers etc. It has been said that the building infrastructure already exists and is developed by local builder. However, i need to develop a plan that incorporates all electrical, plumbing and networking. All these tasks are done by electrician, plumber and network engineer; each and every cost £200, £250 and £300 a day correspondingly. Major tasks include getting the quotations from different vendors, comparing the prices and deciding the specs and vendor, ordering the checkout stations, cabling, physically installing the checkout stations, putting the LAN cables and connecting all the checkout stations to the network and finally installing all the required software for the system.
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I need one week to decide the specification and get it approves by our top management. Vendors usually its take two to three weeks to get you the order delivered. Assume all check out stations hardware, mobile barcode readers are supplying by one vendor. However, the air conditioning units are supplying by a different vendor and takes up to two weeks. Cabling work is done by a network engineer and installation of air conditioning units is done by a contractor. These jobs may take a maximum of 3 working days. After all hardware is in its place, all the software must be is required to be installed. This takes a maximum of 5 working days. This has done by internal IT staff member from the head office. We had already that all required software is available and ready to be installed.
As the store is largest , we decided to buy 30 checkout stations, each of which include a monitor, keyboard, card (magnetic stripe) reader, bar code reader, digital weighing scale, printer, pin and chip card reader, conveyor belt system etc. Each check out station would normally cost £1000. Twenty air conditioning units, 10 freezers to store frozen food are also necessary. Air conditioning units and freezers cost £500 and £750 respectively. Two security systems be installed at each of the two entrances. This cost £1000 each unit. Hardware staff cost £300 per day. There are 2 hardware specialists working on the project. The budget for this project is £150,000. Base on this Scope as project manager i have to develop the Esso supermarket Period of three months if i finished early my teem get eligible to get bones
1. Identifying the most important tasks
A) Collecting quotation from Various Vendors
B) Compare the prices range and decide the specs
C) Order the checkout station
D) Plumbing
E) Electrical
F) LAN Cables
G) Networking
H) Installing all the request soft ware
This main project can be divided into major 5 tasks. Under this major task there will be several sub tasks which will be executes one after another and parallel according to the project need.
1) Initiating
This is the first phase of the project. Here the project formally commencing between the project sponsor and the project manager. Here first kick off meeting will be initiated here the outline of the project will be discussed and the detailed project charter will be formally developed. After developing the project charter the project manager will review the key points with project sponsor and finalise the project with project sponsor.
2) Planning
Here the project planning will be started. Before the actual project implementation the project should be well planned in every area of execution. Here the project manager develop a comprehensive project plan this includes the project scope, project objectives, the project deadlines, project quality plan, project communication and project configuration plan this will be outline the roles and responsibility of the individual people. This plan will be sent to the project sponsor approval and review after make necessary changes and finally accepting the project plane.
3) Executing
Here the actual project implementation starts. Before the project implementation the required hardware, software and other equipments had to be purchased. So the project behalf of the Esso supermarket is decided to develop a RFP (Request for proposal) and decided to call for the proposal from the different supplier and then review the capabilities of each supplier and then short listed some of the very famous supplier in UK. Thereafter the interview has been concluded and the final vendors are selected and the price and the after sales services arrangement were negotiated and the project contract is signed. After that the vendors are in different time periods they send all the necessary hardware and equipments to the site. The electric cable wiring and the electric circuit installations were done in the site. The main plumbing has been done from plumbers and order to install the air condition and the freezers. After that the computer local area network is done by network engineers and all the connection were connected then the checkout stations were installed. After this the security cameras were installed at the stores. Then the required software is installed after this check the functionality with SRS and reviews any changes. Then the user or new staffs are s recruited and given the training
4) Controlling
Controlling the system is done by in the way of continues status report and monitoring the progress review meetings.
5) Closing
After the project is implemented the project post analysis is done and checks whether the actual project milestones were achieved
2. Identify the order the tasks (Top-to-Bottom)
To setup a new superstore branch
Electrical
Electric cable Wiring
Electric cable Wiring
Electric cabling designing
Freezers, Air Conditions
Computers, security cameras
Checkout Stations
Purchasing Hardware
Implementation
Outsourcing application
Analysis & Design
Closing
Post Analysis Review
Progress Review Meeting
Status Report
Project Plan approved and baseline
Review Project Plan
Develop Project Plan
Devolve project scope
Controlling
Develop Project Charter
Kick-off meeting
Charter signed
Executing
Review Project Charter
Initiating
Planning
Air condition plumbing
Plumbing
Freezers Plumbing
Local Area Network Designing
Local Area Network & Till Installations
LAN Cable Wiring
Install Check out work stations
Implementing Application Software
Data Wiring & connecting all Checkout Stations
Air Condition Installation
Installing freezers
User Acceptance Testing (UAT)
Install Software
Review SRS
Install Security camera
2.1 Low level detail task (Finish-to-Start, Parallel)
1
Initiating
2
Kick-off meeting
3
Develop Project Charter
2
4
Review Project Charter
3
5
Charter Signed
4
6
Planning
7
Devolve project scope
5
8
Develop Project Plan (Quality, Communication, Configuration)
7
9
Review Project Plan
8
10
Project Plan approved and baseline
9
11
Executing
12
Analysis and Design
13
Prepare RFP
9
14
Sourcing
15
Call for Proposals
13
16
Review Proposals
15
17
Shortlist Suppliers
16
18
Negotiate &Select Supplier
17
19
Prepare Contract
18
20
Implementation
21
Purchasing Hardware
22
Purchase Checkout Station
19
23
Purchase Computers and all other accessories
22
24
Purchase Air condition
23
25
Purchase Freezers
24
26
Purchase Security Camera
25
27
Electrical
28
Electric cabling designing
22
29
Electric cable Wiring
23
30
Electric fittings
25
31
Plumbing
32
Air condition plumbing
28
33
Freezers Plumbing
28
34
Local Area Network &Till Installations
35
Local Area Network Designing
33
36
LAN Cable Wiring
35
37
Install Check out work stations
36
38
Data Wiring &Connecting all Checkout Stations
37
39
Air Condition Installation
32
40
Installing freezers
32
41
Install Security System
37
42
Implementing Application Software
43
Install Software
37
44
Review SRS
43
45
User Acceptance Testing (UAT)
44
46
recruit user &User Training
45
47
Controlling
48
Status Report
46
49
Progress Review Meeting with Management
48
50
Closing
51
Post Analysis Review
49
Serial Tasks or Finish-to-start
Parallel Task
According to above detail task the blue colour task shows the serial tasks which a particular task will start when another task is finish (Finish-Start). The yellow colour tasks are the parallel task which can be executed simultaneously at a same time. In the above question there are 5 major task been divided into sub tasks as it is shown above task list. Task number 10 & 11 will be parallel executed after the task 9 is completed. Task number 23 & 28 will be parallel executed after the task 22 is completed. Similarly the task number 26 & 30 will be parallel executed after the task number 25 is finished. The task 32 & 33 will be parallel executed similarly after the task number 28. The task 39 & 40 will be parallel executed similarly after the task number 32. Finally the task 41 & 43 will be parallel executed similarly after the task number 37.
3. Risk Matrix
The following risk matrix shows the level of risk which affects the project.
High
R6
R2, R3
significant
R5
R8
Moderate
R7
R1, R4
Low
R10
Probability
Low
Moderate
Significant
High
Impact
Risk = probability x impact
R1: Inefficient staff
R2: Shortfalls in externally supplied equipments
R3: Staff sickness affecting critical activities
R4: Shortfalls in contract employed staff
R5: Failure of checkout workstation
R6: Failure of electricity network
R7: Failure of Local area Network equipment
R8: Staff unhappy with the payment.
R9: Defect in Software Application
R10: Mistake in Plumbing design
4. Total Time taken to finish the superstore to up and operational
Initiating
5d
Mon 06/09/10
Fri 10/09/10
Project preparation
1d
Mon 06/09/10
Mon 06/09/10
Develop Project Charter
1d
Tue 07/09/10
Tue 07/09/10
Review Project Charter
1d
Wed 08/09/10
Wed 08/09/10
Charter Signed
2d
Thu 09/09/10
Fri 10/09/10
Planning
9d
Mon 13/09/10
Thu 23/09/10
Devolve project scope
3d
Mon 13/09/10
Wed 15/09/10
“Develop Project Plan (Quality, Communication, Configuration)”
2d
Thu 16/09/10
Fri 17/09/10
Review Project Plan
2d
Mon 20/09/10
Tue 21/09/10
Project Plan approved and baseline
2d
Wed 22/09/10
Thu 23/09/10
Executing
51d
Fri 24/09/10
Fri 03/12/10
Analysis and Design
4d
Fri 24/09/10
Wed 29/09/10
Prepare RFP
4d
Fri 24/09/10
Wed 29/09/10
Sourcing
9d
Thu 30/09/10
Tue 12/10/10
Call for Proposals
1d
Thu 30/09/10
Thu 30/09/10
Review Proposals
1d
Fri 01/10/10
Fri 01/10/10
Shortlist Suppliers
1d
Mon 04/10/10
Mon 04/10/10
Negotiate &Select Supplier
3d
Tue 05/10/10
Thu 07/10/10
Prepare Contract
3d
Fri 08/10/10
Tue 12/10/10
Implementation
37d
Wed 13/10/10
Thu 02/12/10
Purchasing Hardware
28d
Wed 13/10/10
Fri 19/11/10
Purchase Checkout Station
5d
Wed 13/10/10
Tue 19/10/10
Purchase Computers and all other accessories
1w
Mon 01/11/10
Fri 05/11/10
Purchase Air condition And all other accessories
3d
Mon 08/11/10
Wed 10/11/10
Purchase Freezers And all other accessories
3d
Thu 11/11/10
Mon 15/11/10
Purchase Security System and all other accessories
4d
Tue 16/11/10
Fri 19/11/10
Electrical
24d
Wed 20/10/10
Mon 22/11/10
Electric cabling designing
5d
Wed 20/10/10
Tue 26/10/10
Electric cable Wiring
2w
Mon 08/11/10
Fri 19/11/10
Electric fittings
5d
Tue 16/11/10
Mon 22/11/10
Plumbing
7d
Wed 27/10/10
Thu 04/11/10
Air condition plumbing
5d
Wed 27/10/10
Tue 02/11/10
Freezers Plumbing
3d
Wed 27/10/10
Fri 29/10/10
Aircondition cabling
2d
Mon 01/11/10
Tue 02/11/10
Freezer cabling
2d
Wed 03/11/10
Thu 04/11/10
Local Area Network &Till Installations
27d
Wed 27/10/10
Thu 02/12/10
Local Area Network Designing
1d
Fri 05/11/10
Fri 05/11/10
LAN Cable Wiring
5d
Mon 08/11/10
Fri 12/11/10
Install Chck out work stations
5d
Mon 15/11/10
Fri 19/11/10
Data Wiring &Connecting all Checkout Stations
5d
Mon 22/11/10
Fri 26/11/10
Air Condition Installation
3d
Wed 27/10/10
Fri 29/10/10
Installing freezers
3d
Wed 27/10/10
Fri 29/10/10
Install Security System
4d
Mon 29/11/10
Thu 02/12/10
Implementing Application Software
10d
Mon 22/11/10
Fri 03/12/10
Install Software
5d
Mon 22/11/10
Fri 26/11/10
Review SRS
2d
Mon 29/11/10
Tue 30/11/10
User Acceptance Testing (UAT)
2d
Wed 01/12/10
Thu 02/12/10
recruit user &User Training
1d
Fri 03/12/10
Fri 03/12/10
Controlling
2d
Mon 06/12/10
Tue 07/12/10
Status Report
1d
Mon 06/12/10
Mon 06/12/10
Progress Review Meeting with Management
1d
Tue 07/12/10
Tue 07/12/10
Closing
1d
Wed 08/12/10
Wed 08/12/10
Post Analysis Review
1d
Wed 08/12/10
Wed 08/12/10
According to the working the super store will be finished and up and running on the 24th of Dec2010. This date is well inside the 3 month target period.
5) Establish the labour costs and provide a work breakdown structure and contain these costs. The WBS have to contents a estimates and mirrored on the work breakdown structure and have to be capable of ‘rolling-up’ to show the overall cost of the project and the individual cost of each sub deliverables
Develop a work breakdown structure for the hardware tasks which have tangible outcoming and a (PBS) process breakdown structure for those tasks which are process oriented.
We can link the two structures, i.e. WBS and PBS so one project manager can manage the project or do you have other suggestions?
The Total Labour Cost for this Project – £ 53,400 All Details Attach on Appendix – 1
The Total Materials Cost for this Project – £ 51,500 All Details Attach on Appendix – 2
Total Direct cost – £ 104,900
Assuming the Direct Overhead cost and General and Administration Cost from the total Direct cost
Total Direct Cost – £ 104,900
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Direct Over head cost 20% – £ 20,980
Total Direct Cost – £ 125,880
General and administrative (G&A) over head cost 20% – £ 20,980
Total Cost – £ 146,860
Profit – £ 3,140
Total BID £ 150,000
5. Work Breakdown Structure (WBS)
5.1 Labour Cost WBS
Labour Cost
£ 53,400
Air Condition Installation £ 2000
Contractor
£2000
Install Security System £ 600
Installing freezers £ 600
LAN Cable Wiring £ 1200
Air condition plumbing £1200
Electric cable wiring £3000
Hard Ware Staff
£6600
Install Check out work stations £ 4200
Install Security System £ 1200
Data Wiring £ 8400
LAN Cable Wiring £ 6000
Local Area Network £ 600
Freezers Caballing £ 1200
Air condition caballing £ 1200
Net work Engineer £ 25200
Plumber
£6000
Freezers Plumbing £3000
Air condition plumbing £ 3000
Install Security camera £ 400
Data Wiring £ 800
Electric fittings £ 3200
Electric cabling designing £ 1600
Electric cable wiring £ 7200
Electric cabling designing £ 1600
Electrician
£13600
Hard Ware Task
5.2 Hardware WBS
Install Security System
Install Security System
LAN Cabling
LAN Cable Wiring
Freezers Plumbing
Freezer Cabling
Air-condition
Air condition plumbing
Electric cable Wiring A/C
Electric Cabling
Freezers pipe lining
Pipe lining to A/C
Electric cable Wiring Freezer
Fixing The Security System on suitable place
Under Floor LAN Lining
Electric cable wiring for Check out station
6. Develop a project plan using Project 2007
6.1 WBS using Project 2007
6.2 GANN Chart using Project 2007
6.3 Network Diagram using Project 2007
7. Organisational Breakdown Structure (OBS)
The OBS provides an organizational rather than a task-based perspective of the project. The hierarchical structure of the OBS allows the aggregation of project information to higher levels when project responsibilities are defined. An OBS might include the Project Manager at the top of the structure with Internal IT team, Building team l feeding into the Project manager. Each of the responsible team would have staff/staffs responsible for that organization. Pictorially, the structure might resemble this. This Performing Department level is where the responsibility and resources needed to accomplish.
Project
Manager
Internal
IT Team
Tea
Building
Team
Electrical Staff
Tea
Plumbing Staffs
Tea
Software staffs
Tea
Hardware Staffs
Tea
Network staff
Tea
8. Critical path analysis
The critical analyse made from Project 2007 the following red colour task were shown in the Gann chart.
The Critical Path is follows as
Kick-off meeting -> Develop Project Charter -> Review Project Charter -> Charter Signed -> Devolve project scope -> Develop Project Plan -> Review Project Plan -> Project Plan approved and baseline -> Prepare RFP -> Call for Proposals -> Review Proposals -> Shortlist Suppliers -> Negotiate & Select Supplier -> Prepare Contract -> Purchase Checkout Station -> Electric cabling designing -> Freezers Plumbing -> Air-condition cabling -> Freezer cabling -> Local Area Network Designing -> LAN Cable Wiring -> Install Check out work stations -> Install Software -> Review SRS -> User Acceptance Testing (UAT) -> Status Report -> Progress Review Meeting with Management -> Post Analysis Review
Main Problem is in the task number between 22 and 26. If the outside vender is not supply the equipment then the whole project will get delay
9. Responsibility matrix.
The following matrix shows the responsibly of each
Role and Responsibilities:
Project Sponsor
Project Manager
System Engineer
Network Engineer &IT executive
Plumbing
staff
Electrical
staff
Allocation of funds
R
P
Overall supervision
P
Project Management
R
Analysis &Design
p
p
Plumbing
R
Electricity
cabling
R
R
Purchasing Hardware
R
R
P
P
Data/Power Wiring &Hardware Installation
R
R
R
R
R
R
Implementing Application Software
R
R
R
R
R
R
Status Report
P
R
R
Quality Assurance
R
R
R
R
R
R
R
R
R
R
R
Acceptance
R
P
P
Responsibility -R
Participation -P
10. Reference
Kamaran Saqib(2008), Class Notes.
Clifford F. Gray and Erik W.Larson(2008), “Project Management, the managerial process”, (4th edn), McGraw-Hill International Edition.
Schwalbe K.(2005), “Information Technology Project Management”, (4th edn), Thomson course technology.
Appendix
Appendix 3 Building planning
Air Conditions
Check out station
Security System
Freezers
Network Cabling and Electric Caballing
Plumbing and Electric Caballing
4
8
10
9
2
1
7
6
5
4
3
2
5
3
6
7
14
15
11
10
8
4
188
19
21
1
30
29
28
27
26
25
24
23
22
20
17
16
12
8
1
2
3
5
6
7
8
9
3
1
9
11
12
13
1000
2
4
14
15
16
20
19
18
17
4
14
15
11
10
188
19
21
30
29
28
27
26
25
24
23
22
20
17
16
12
8
1
2
3
5
6
7
8
9
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