Time management refers to the development of processes and tools that increase efficiency and productivity. In business, time management has morphed into everything from methodologies such as Enterprise Resource Planning through consultant services such as Professional Organizers.
Setting SMART
Using SMART guideline to help athletes in establishing seasonal goals:
Specific – Goals stated must be specific, behavioral terms, within a given time duration and define standard of success. Plan long term goal follow by mid term goal and finally short term goals to focus on achieving. An example is to achieve kicking above shoulder level in a slow & controlled manner during Taichi routine.
Measurable – Goals must be quantifiable and progress must be measurable. An example is computing the success rate of movement during practices to measure improvement.
Achievable – Goals set must be achievable by athlete’s capability, both physically and mentally.
Realistic – Goals set must be realistic. The above goal set must be realistic with proper training planning by the coach and commitment by the athlete during training.
Time Based – Goal set must be timely, that is it must be measurable, realistic and achievable. For example, a time frame of 10 weeks for progress to be seen in the improvement of the above technique is easily achievable by most athletes with proper guidance and commitment during training.
Stress Management
The most commonly accepted definition of stress (mainly attributed to Richard S Lazarus) is that stress is a condition or feeling experienced when a person perceives that “demands exceed the personal and social resources the individual is able to mobilize.” In short, it’s what we feel when we think we’ve lost control of events.
Problem Solving
Problem solving is a mental process and is part of the larger problem process that includes problem finding and problem shaping. Considered the most complex of all intellectual functions, problem solving has been defined as higher-order cognitive process that requires the modulation and control of more routine or fundamental skills. Problem solving occurs when an organism or an artificial intelligence system needs to move from a given state to a desired goal state.
Decision Making
Decision making can be regarded as the mental processes (cognitive process) resulting in the selection of a course of action among several alternatives. Every decision making process produces a final choice. The output can be an action or an opinion of choice.
Effective Communication
Active listening is a communication technique that requires the listener to understand, interpret, and evaluate what they hears. The ability to listen actively can improve personal relationships through reducing conflicts, strengthening cooperation, and fostering understanding.
Modern managers spend most of their time communicating with people they are surrounded with – clients, associates and colleagues form their companies. Successful fulfillment of a manager’s role involves effective communication in all the interactions.
1.2 Professional Skills
Professional skills are skills that we learned from one company that we can use in another company. For example, all I did all day long was to enter loose items, enter data into a spreadsheet for the accountant and entered NCI’s information into the Federal Reserve Bank database.
Counseling and Mentoring
Community Counseling and Mentoring Services. All clinical services are client-centered, confidential and personalized to the unique needs of the individual client. Services provided include: Complete psychiatric, psychopharmacology assessments. Psycho-social and family assessments Individual, group, family, marital and couples therapy Specialized play therapy for children.
Coaching Skills
Coaching, with a professional coach, is the practice of supporting an individual, referred to as a client, through the process of achieving a specific personal or professional result. Description of coaching process, the structure and methodologies of coaching are very numerous with one unifying feature, coaching approaches are predominantly facilitating in style that is to say that the coach is mainly asking questions and challenging the candidate. Coaching is differentiated from therapeutic and counseling disciplines. There are a variety of approaches within the coaching methodology.
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Leadership Skills
Leadership has been described as the process of social influence in which one person can enlist the aid and support of others in the accomplishment of a common task. Definitions more inclusive of followers have also emerged. Alan Keith of Genentech states that, “Leadership is ultimately about creating a way for people to contribute to making something extraordinary happen.” According to Ken Ogbonnia, “effective leadership is the ability to successfully integrate and maximize available resources within the internal and external environment for the attainment of organizational or societal goals.”
Multi Tasking
Multitasking is the act of doing multiple things at once. It is often encouraged among office workers and students, because it is believed that multitasking is more efficient than focusing on a single task at once. Numerous studies on multitasking have been carried out, with mixed results. It would appear that in some cases, multitasking is indeed an effective way to utilize time, while in other instances; the quality of the work suffers as a result of split attention.
Using Occupational Standards
According to the Sector Skills Development Agency, National Occupational Standards set out measurable performance outcomes to which an individual is expected to work in a given occupation. Developed by employers across the UK, NOS set out the skills, knowledge and understanding required to perform competently in the workplace continuing self development.
Leading and Chairing Meetings
Chairing a meeting means ensuring that a meeting achieves its aims. The meeting should have been called for a specific purpose and all discussion at the meeting must be steered to this end. This may sound simple in theory but in practice it is a very demanding task.
Delivering Effective Presentations
Giving presentations to audiences, large or small, can be a daunting and anxiety-ridden task. We are going to be in front of a group of people, some you may know, and some may be total strangers. We are on stage, all eyes are on you, the audience has high expectations or they wouldn’t be there. Every word, every nuance, your appearance, the tone of our voice, not to mention the content of our presentation, will be scrutinized in every way.
1.3 Achieving Strategic Goal
Strategic planning is an organization’s process of defining its strategy, or direction, and making decisions on allocating its resources to pursue this strategy, including its capital and people. Various business analysis techniques can be used in strategic planning, including SWOT analysis (Strengths, Weaknesses, Opportunities, and Threats ), PEST analysis (Political, Economic, Social, and Technological), STEER analysis (Socio-cultural, Technological, Economic, Ecological, and Regulatory factors), and EPISTEL (Environment, Political, Informatics, Social, Technological, Economic and Legal).
Importance
Creating Vision and Direction that is simple and clear – a strategy may be fairly complicated at the highest level but the closer it gets to the front line and the marketplace, the simpler it has to be.
A Good Plan – is well thought out, challenges assumptions, and is created with input from sources inside and outside the organization.
Great Execution – requires commitment from the very top. This commitment must be demonstrated through behavior, investment, communication and accountability.
Communicate, Communicate, and Communicate – continuously using different medium and in terms that connect individuals and their roles to the vision and success. Too often communication is done half way.
Better Decisions – Information communicated through vision and strategy allows people to make the best decisions.
Increased Energy – Resulting from rallying behind a cause, and elimination of conflict and confusion of priorities.
Increased Capacity – People are focused on what is important and less concerned about what isn’t.
Competitive Advantage – Doing what you do better than others.
Better Solutions – Uncovering the enormous intellectual and creative capacity of an organization that collectively works toward solutions rather than a relying on select few.
Market Recognition – Over time you can “own” a position and space in the marketplace.
Development Personal Networks
Networking is an intentional process of developing relationships between individuals to exchange information, advice, resources, and support. It is a long-term investment – conscious, ongoing and reciprocal. Networking is not spontaneous, unplanned or manipulative.
Networking is not a one-way street. It is a series of valuable relationships that require ongoing attention. A key component of networking is reciprocation; others help you, and you help them in return. Some ways you might help are:
• Providing valuable introductions
• Increasing the scope of other’s networks
• Offering original ideas
• Teaching a skill
• Lending support to other’s activities
• Reducing another’s workload
• Contributing objective perspective
• Showing appreciation
• Making recommendations
• Providing feedback
• Sharing unique abilities
Management Development
Management Development is best described as the process from which managers learn and improve their skills not only to benefit themselves but also their employing organizations. In organizational development (OD), the effectiveness of management is recognized as one of the determinants of organizational success. Therefore, investment in management development can have a direct economic benefit to the organization.
Professional Development Programs
Professional development refers to skills and knowledge attained for both personal development and career advancement. Professional development encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework, conferences and informal learning opportunities situated in practice. It has been described as intensive and collaborative, ideally incorporating an evaluative stage. There are a variety of approaches to professional development, including consultation, coaching, lesson study, mentoring, reflective supervision and technical assistance.
Chapter-2
Skills Audit to Identify
2.1 Skills Audit
A skills audit is a review of our existing skills against the skills we need both now and in the future. It can help we identify our existing skills, identify what skills we may need to carry out our existing voluntary work and role more effectively and to plan, develop and improve the skills and knowledge needed for our future career.
Personal SWOT
SWOT analysis is a strategic planning method used to evaluate the Strengths, Weaknesses, Opportunities, and Threats involved in a project or in a business venture. It involves specifying the objective of the business venture or project and identifying the internal and external factors that are favorable and unfavorable to achieve that objective.
â- Strengths: characteristics of the business or team that give it an advantage over others in the industry.
â- Weaknesses: are characteristics that place the firm at a disadvantage relative to others.
â- Opportunities: external chances to make greater sales or profits in the environment.
â- Threats: external elements in the environment that could cause trouble for the business.
National Occupational Standard
National Occupational Standards are benchmarks of performance. They provide the means for assessing performance in a job: they are work-related statements of the ability, knowledge, understanding and experience that an individual should have to carry out key tasks effectively. Anyone in an occupation covered by Standards can use them to determine what level of competence is required and more importantly whether their own performance meets that industry expectation. Find out more in the introduction to the Standards.
NVQ Competence Standard
National Vocational Qualifications (NVQ) provide a consistent national system of qualification related to specific work areas and give credit for what people can already do, as well as what they already know. NVQ is based on work roles and describe the function needed to be able to perform that role, and having an NVQ shows that you are competent at performing that particular role.
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Define the GAP
A gap is defined as a price level on a chart where no trading occurred. These can occur in all time frames but, for swing trading, we are mostly concerned with the daily chart. The goal of gap analysis is to identify the gap between the optimized allocation and integration of the inputs and the current level of allocation. This helps provide the company with insight into areas which could be improved. The gap analysis process involves determining, documenting and approving the variance between business requirements and current capabilities. Gap analysis naturally flows from benchmarking and other assessments. Once the general expectation of performance in the industry is understood, it is possible to compare that expectation with the company’s current level of performance. This comparison becomes the gap analysis. Such analysis can be performed at the strategic or operational level of an organization.
2.2 Identify Preferred Learning Style
Learning styles are various approaches or ways of learning. They involve educating methods, particular to an individual that are presumed to allow that individual to learn best. Most people prefer an identifiable method of interacting with, taking in, and processing stimuli or information. Based on this concept, the idea of individualized “learning styles” originated in the 1970s, and acquired “enormous popularity”.
Psychometric Testing
Psychometrics is the field of study concerned with the theory and technique of educational measurement and psychological measurement, which includes the measurement of knowledge, abilities, attitudes, and personality traits. The field is primarily concerned with the construction and validation of measurement instruments, such as questionnaires, tests, and personality assessments.
Honey and Mumford
Honey and Mumford (Peter and Alan) are best known for their learning style questionnaire. This self-administered questionnaire determines your preferred learning style.
Activist
1. Immerse themselves fully in new experiences
2. Enjoy here and now
3. Open minded, enthusiastic, flexible
4. Act first, consider consequences later
5. Seek to centre activity on them
Reflectors
1. Stand back and observe
2. Cautious, take a back seat
3. Collect and analyze data about experience and events, slow to reach conclusions
4. Use information from past, present and immediate observations to maintain a big picture perspective.
Theorists
1. Think through problems in a logical manner, value rationality and objectivity
2. Assimilate disparate facts into coherent theories
3. Disciplined, aiming to fit things into rational order
4. Keen on basic assumptions, principles, theories, models and systems thinking
Pragmatists
1. Keen to put ideas, theories and techniques into practice
2. Search new ideas and experiment
3. Act quickly and confidently on ideas, gets straight to the point
4. Are impatient with endless discussion
Fleming’s VAL/VARK Model
VARK learning styles theory is designed to describe how four distinct types of learners process information. Based upon the VAK (visual, auditory and kinesthetic) model of learning, VARK learning styles theory was pioneered in 1987 by Neil Fleming. Fleming’s contribution to the prior model was to divide the visual learning component into two parts, a symbolic aspect and a text aspect (represented as R). Additionally, Fleming advanced the original theory to supplement the auditory learning and kinesthetic learning components of traditional VAK theory.
Myers Briggs Type Indicator
The Myers-Briggs Type Indicator (MBTI) assessment is a psychometric questionnaire designed to measure psychological preferences in how people perceive the world and make decisions. These preferences were extrapolated from the typological theories proposed by Carl Gustav Jung and first published in his 1921 book Psychological Types (English edition, 1923).
Chapter-3
Implement a Personal Development Plan
3.1 Personal Development Plan
Personal development refers to activities that improve self-knowledge and identity, develop talents and potential, build human capital and employability, enhance quality of life and contribute to the realization of dreams and aspirations. The concept is not limited to self-development but includes formal and informal activities for developing others, in roles such as teacher, guide, counselor, manager, coach, or mentor. Finally, as personal development takes place in the context of institutions, it refers to the methods, programs, tools, techniques, and assessment systems that support human development at the individual level in organizations.
Importance of Having a Plan
To succeed in your business efforts you must have a plan actually having a plan is vitally important. When one sets out their goals and objectives they do so with the real intent of
accomplishing something. Setting goals is a different subject all together but if you want to succeed in your online ventures having a goal can give you a marker to aim for.
Setting Objectives for Life and Career Planning
Short term goals (one or two years) are usually specific and limited in scope. Short term goals are easier to formulate. Make sure they are achievable and relate to your longer term career goals.
Intermediate goals tend to be less specific and more open ended than short term goals. Both intermediate and long term goals are more difficult to formulate than short term goals because there are so many unknowns about the future.
Long term goals, of course, are the most fluid of all. Lack of life experience and knowledge about potential opportunities and pitfalls make the formulation of long term goals/objectives very difficult.
Making career choices and decisions – the traditional focus of careers interventions. The changed nature of work means that individuals may now have to revisit this process more frequently now and in the future, more than in the past.
Managing the organizational career – concerns the career management tasks of individuals within the workplace, such as decision-making, life-stage transitions, dealing with stress etc.
Managing ‘boundary less’ careers – refers to skills needed by workers whose employment is beyond the boundaries of a single organization, a work style common among, for example, artists and designers.
Taking control of one’s personal development – as employers take less responsibility, employees need to take control of their own development in order to maintain and enhance their employability.
Gaining Support from Others
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3.2 Monitoring and Evaluation
Monitoring is the systematic collection, analysis and use of information from projects and programmers for three basic purposes: learning from the experiences acquired (learning function); accounting internally and externally for the resources used and the results obtained (monitoring function); taking decisions (steering function). Evaluation is assessing as systematically and objectively as possible an ongoing or completed project, program or policy. The object is to be able to make statements about their relevance, effectiveness, efficiency, impact and sustainability.
Importance of Keeping a Working Document
Classify files, whether we are the typically organized person or you just decided to finally fix your table, the first thing you need to do is classify files. Classification can vary depending on what suits our office. Documents may be categorized by name, date, department, and importance. Classified filing can make for easier retrieval of files. Avoid having a constant clutter on any desk. This is the usual scene of office workers with an ugly mess of papers and folders on their tables. Neatly pile folders and documents that you need to work on for the day. Isolate accomplished files from those yet to be worked on. Before you leave for home, make sure your desk is clutter free lest an ugly desk could greet you the next morning.
Manage Learning
Working with Learning Disabilities – With as much as 15 percent of the population having disabilities, many workplaces have employees with learning disabilities. With planning, policies, and appropriate practices, employers can accommodate the needs of workers with disabilities. In turn, workplaces will benefit from the diverse thinking and problem-solving skills these workers bring to their jobs.
Evaluate Progress
We have down the goal, if we have not already done so. Our goal is where we want to end up, or what are progressing towards. We cannot measure your progress until we know the end result you are aiming for.
Take note of our starting point when we decided upon your goal. We need to think of it as our “point A” and think of “point B” as being the goal. We can write this down as well.
Assess where we are right now, in terms of your path to reach your goal. Since we know where we started and where we are heading, we need to know if we are on the right path.
Critical Self Directed Learner
For several decades, self-directed learning (SDL) has been a major focus of adult education (Merriam and Caffarella 1999), although the notion of its centrality in adult learning tends to be assumed without question (Rowland and Volet 1996, p. 90). Controversies and misconceptions about the definition and dimensions of SDL continue to arise. Updating an earlier look at SDL (Kerka 1994), this publication examines its myths and realities from other perspectives.
Developing a Clear of Leadership Skill
First, managers must gain a clear understanding of the strategic direction at the executive level. Greater knowledge of a company’s strategic direction, new initiatives, and new opportunities will better equip you to anticipate and plan for the provision of the necessary skilled managers. Succession planning is always an issue, but there is also an immediate need to advance the strategic skills and leadership abilities of those managing today’s divisions, business units and projects. Building a company’s managerial bench strength is always an imperative, and staying abreast of corporate direction becomes increasingly challenging as mergers, acquisitions and rapidly shifting economic and regulatory environments evolve.
Compare Achievements against Original
A management model is that aims to improve performance of an organization by clearly defining objectives that are agreed to by both management and employees. According to the theory, having a say in goal setting and action plans should ensure better participation and commitment among employees, as well as alignment of objectives across the organization.
Set New Objectives
After completing an objective we have to set a new objective for the development of the company or organization. And insert all previous instruction that carried the successful achievement for the organization.
Conclusion
A leader’s success often depends on the ability to gain the support and cooperation of people who have competing priorities and/or conflicting goals. The effective use of influence is the primary tool a leader has to create alignment in these situations. One of the reasons why people fail to achieve their goals is that they do not have a plan. They have the ideas and they know what they want but they do not organize themselves. So that they eventually over invest, run into dead ends or even attempt to do to may projects at the same time.
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